New York Fire District Officers’ Guide

Description

Ensure Proper Administration Without Breaking the Budget

New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties.  With more than 260 forms and resolutions, this helpful guide gives you quick answers to your day-to-day operating and legal questions.

OSHA requirements … Bond issuance regulations … Reserve fund rules … Election procedures and forms … Audits of fixed asset inventory … Random drug testing … Reimbursement of expenses … Budget preparation — any one of these requirements could cause you legal trouble. But who can afford to consult an attorney every time a legal question arises?

Here is a less expensive solution. New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties:

• Organization
• Election
• Functions & Duties
• Operation
• Alcohol & Drugs
• Service Awards
• Budget Preparation
• Bond Issues
• Public Bidding
• ADA Compliance
• Contracts
• Claims & Vouchers
• Record Keeping
• Volunteer Membership
• Motivation & Management
• Constitution & Bylaws
• Emergency Rescue & Relief
• Ambulance Service
• Public Relations
• Labor Relations
• Discipline
• Insurance
• Volunteers’ Benefits
• Paid Firefighters
• Fire Protection Districts

You may refer to this helpful guide for: (1) quick answers to your day-to-day operating and legal questions, and (2) forms and resolutions. Why incur high hourly legal billing rates? Turn to Fire District Officers’ Guide when you need help with:

• Officers’ functions and duties. Expenditure of funds, financial reporting, investment policy, duties of chief, code of ethics, financial disclosure.
• Formation and operation. Media notification, organizational meetings, election requirements, annual meeting conduct, executive sessions, conventions and conference attendance, disaster preparedness, training, mutual aid plan, SEQRA compliance, public relations, insurance, creation of districts.
• Personnel. Substance abuse policy, privacy considerations, ADA compliance, membership committee, hiring considerations, personnel records, union organizing, disciplinary procedures, benefits, Fair Labor Standards Act compliance, military leave.
• Financial. Spending limitation, exceptions, bond issues, bond anticipation notes, capital and other reserve funds, record keeping, audits.
• Contracts. Bidding requirements, installment purchase requirements, procurement policies and procedures, contract cancellation.

Save legal fees with more than 260 forms–all of which are easily accessible via an emailed zip file.  Some forms include:

• Oaths of Office, Resolution for Defense and Indemnification of Fire District Officers, Sample Code of Ethics, Acknowledgment of Receipt of Code of Ethics, Annual Financial Disclosure
• Notification to Media of Organizational Meeting, Organizational Meeting Checklist, Notice of Annual Election, Resolution for the Use of Absentee Ballots, Notice of Permissive Referendum, Absentee Ballot, Application for Absentee Ballot
• Sample Investment Policy, Notice of Regular Meetings, Sample Rules and Regulations, Resolution for the Chief to Investigate, Resolution Authorizing Participation in Funerals
• Drug Policy Checklist, Sample Drug Policy, Reasonable Suspicion Testing
• Expenditures Worksheet, Estimated Revenues Worksheet, Summary of Expenditures, Summary of Estimated Revenues, Worksheet for Exception to Spending Limitations
• Resolution to Establish a Capital Reserve Fund for a Specific Object or Purpose, Suggested Resolution to Establish a Capital Reserve Fund for a Type of Equipment or Improvement
• Resolution Dealing with Procurement Policies, Second Sample of Procurement Policy Resolution, Notice to Bidders – Public Improvement, Notice to Bidders – Fire Apparatus, Quotations Register, Abstract of Audited Vouchers
• Public Access to Records, Application for Public Access to Records, Notice of Intention to Examine Public Employment Records, Itemized Voucher for Audit or Allowance of Claim Against District
• Resolution to Employ Paid Firefighters, Paid Officers, and a Paid Chief, Notice of Public Hearing

Administering a fire district continues to grow more difficult. This guide leads you step-by-step through the administrative pitfalls and will help your fire district run efficiently, solve management problems, and meet its legal obligations.

REVISION 27 HIGHLIGHTS

The New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties. With more than 260 forms and resolutions, this helpful guide quickly answers your operating and legal questions.

NEW AND UPDATED SECTIONS FOR THIS REVISION ALSO INCLUDE DISCUSSIONS ON:

Chapter 2 has been revised to include a section on suggestions regarding the drafting resolutions, a section on the location of meetings of the Board, and a section on approval of the minutes of the board

Chapter 6 is revised to include the time of the public hearing on the budget, which will be from the third Tuesday in October to the third week in October.

Chapter 7 is expanded to add other reserve funds for fire districts to consider, such as the Retirement Contribution Reserve Fund and Employee Benefit Accrued Liability Reserve Fund, and

Chapter 12 was revised to address personal information and questions not allowed under New York’s Human Rights Law, deleting age and other questions from the membership application. Also, there are additional sections regarding youth program

THESE NEW OR MODIFIED FORMS ARE ALSO INCLUDED:

• Form 3-10 Form 26-7 Annual Fire District Election Calenda
• Form 6-9   Modified to include the changes of the time to adopt the proposed budget and date for budget public hearing
• Form 7-34 Sample Procedure Public Hearing On Expenditure From Repair Reserve Fund
• Form 7-35 Resolution Establishing A Retirement Contribution Reserve Funds (GML §6-r)
• Form 7-36 Resolution Establishing An Employee Benefit Accrued Liability Reserve Funds (GML §6-p
• Form 7-37 Notice Of Public Hearing-Transfer Monies From A Retirement Contribution
  • Reserve Fund To A Capital Reserve Fund
• Form 7-38 Resolution To Transfer Monies From A Retirement Contribution
  • Reserve Fund To A Capital Reserve Fund (After Public Hearing)
• Form 7-39 Resolution To Terminate The XYZ Retirement Contribution Reserve Fund Treasurer Certificate
• Form 7-40 Treasurer Certificate
• Form 7-41 Notice Of Public Hearing -Transfer Monies From A Retirement
  • Contribution Reserve Fund To A Repair Reserve Fund
• Form 7-42 Resolution—Transfer Monies From A Retirement Contribution
  • Reserve Fund To A Repair Reserve Fund (After Public Hearing)
• Form 12-1 Revised to address the New York State Human Rights Law
• Form 12-2 Revised to address the New York State Human Rights Law
• Form 26-6 Town Resolution To Hold A Special Election
• Form 26-7 Town Resolution To Hold A Special Election (Alternate Form)

AND MORE!

ABOUT THE AUTHOR

In n addition to authoring New York Fire District Officers’ Guide updates, Mr. DiRaddo practices municipal law in Western and Central New York and represents numerous fire districts and fire departments. These districts oversee full-paid, combination, and all-volunteer fire departments.

Mr. DiRaddo is a frequent speaker and panel member at the semi-annual meetings of the Association of Fire Districts of the State of New York, speaker at the FASNY conference, and is an instructor for the mandatory six-hour training for fire district commissioners and the regional training session sponsored by the Association of Fire Districts of the State of New York.

Mr. DiRaddo is currently the attorney for the Town of Wheatland, Monroe County, and the former town attorney for the Town of Greece—a town of over 90,000 people—where he oversaw a staff of three attorneys and several outside law firms representing the town. He was responsible, like fire attorneys, for the legal representation of the town in all contract, litigation, and compliance matters.

Mr. DiRaddo is also a former Monroe County Legislator, a former Town of Greece Councilman, and former Town Justice, where he was responsible for the administration of justice within the town of Greece on all matters within the jurisdiction of the New York Town Courts. This included arraignment and preliminary hearing jurisdiction of all original felony matters, and trial jurisdiction of all misdemeanors, traffic violations, small claims, and local ordinance violations occurring within the town of Greece. He was also the Vice-President of the Monroe County Magistrates Association.

Mr. DiRaddo received his Juris Doctorate at the St. Louis University School of Law in St. Louis, Missouri. He received his Bachelor of Science Degree in Physics from the Saint John Fisher College in Rochester, New York.