Ensure Proper Administration Without Breaking the Budget
New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties. With more than 260 forms and resolutions, this helpful guide gives you quick answers to your day-to-day operating and legal questions.
OSHA requirements … Bond issuance regulations … Reserve fund rules … Election procedures and forms … Audits of fixed asset inventory … Random drug testing … Reimbursement of expenses … Budget preparation — any one of these requirements could cause you legal trouble. But who can afford to consult an attorney every time a legal question arises?
Here is a less expensive solution. New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties:
- Functions & Duties
- Alcohol & Drugs
- Service Awards
- Budget Preparation
- Bond Issues
- Public Bidding
- ADA Compliance
- Claims & Vouchers
- Record Keeping
- Volunteer Membership
- Motivation & Management
- Constitution & Bylaws
- Emergency Rescue & Relief
- Ambulance Service
- Public Relations
- Labor Relations
- Volunteers’ Benefits
- Paid Firefighters
- Fire Protection Districts
You may refer to this helpful guide for: (1) quick answers to your day-to-day operating and legal questions, and (2) forms and resolutions. Why incur high hourly legal billing rates? Turn to Fire District Officers’ Guide when you need help with:
- Officers’ functions and duties. Expenditure of funds, financial reporting, investment policy, duties of chief, code of ethics, financial disclosure.
- Formation and operation. Media notification, organizational meetings, election requirements, annual meeting conduct, executive sessions, conventions and conference attendance, disaster preparedness, training, mutual aid plan, SEQRA compliance, public relations, insurance, creation of districts.
- Personnel. Substance abuse policy, privacy considerations, ADA compliance, membership committee, hiring considerations, personnel records, union organizing, disciplinary procedures, benefits, Fair Labor Standards Act compliance, military leave.
- Financial. Spending limitation, exceptions, bond issues, bond anticipation notes, capital and other reserve funds, record keeping, audits.
- Contracts. Bidding requirements, installment purchase requirements, procurement policies and procedures, contract cancellation.
Save legal fees with more than 260 forms–all of which are easily accessible via an emailed zip file. Some forms include:
- Oaths of Office, Resolution for Defense and Indemnification of Fire District Officers, Sample Code of Ethics, Acknowledgment of Receipt of Code of Ethics, Annual Financial Disclosure
- Notification to Media of Organizational Meeting, Organizational Meeting Checklist, Notice of Annual Election, Resolution for the Use of Absentee Ballots, Notice of Permissive Referendum, Absentee Ballot, Application for Absentee Ballot
- Sample Investment Policy, Notice of Regular Meetings, Sample Rules and Regulations, Resolution for the Chief to Investigate, Resolution Authorizing Participation in Funerals
- Drug Policy Checklist, Sample Drug Policy, Reasonable Suspicion Testing
- Expenditures Worksheet, Estimated Revenues Worksheet, Summary of Expenditures, Summary of Estimated Revenues, Worksheet for Exception to Spending Limitations
- Resolution to Establish a Capital Reserve Fund for a Specific Object or Purpose, Suggested Resolution to Establish a Capital Reserve Fund for a Type of Equipment or Improvement
- Resolution Dealing with Procurement Policies, Second Sample of Procurement Policy Resolution, Notice to Bidders – Public Improvement, Notice to Bidders – Fire Apparatus, Quotations Register, Abstract of Audited Vouchers
- Public Access to Records, Application for Public Access to Records, Notice of Intention to Examine Public Employment Records, Itemized Voucher for Audit or Allowance of Claim Against District
- Resolution to Employ Paid Firefighters, Paid Officers, and a Paid Chief, Notice of Public Hearing
Administering a fire district continues to grow more difficult. This guide leads you step-by-step through the administrative pitfalls, and will help your fire district run efficiently, solve management problems, and meet its legal obligations.
REVISION 19 HIGHLIGHTS
This update of Ray DiRaddo’s New York Fire District Officers’ Guide adds 15 new forms and these sections:
• A modified chapter 29, which makes the process of consolidating a fire district with a fire protection district more understandable. This process is occurring across the state.
• An expanded section on credit cards and their use. §4:40.8
• New sections on blue and green lights (§5.302), compatibility of offices (§1:70), and prevailing wage requirements and volunteering (§8:250).
15 new forms:
Form 3-20 Analyzing Write-In Ballots
Form 3-21 XYZ Fire District Election Policy
Form 5-32 Audit Services Agreement
Form 5-33 Apparatus Lease Agreement (Between a Department and District)
Form 5-35 Fire Company Building Lease Agreement
Form 5-45 Resolution of Dedication of Water Easement to Public Entity
Form 7-23 Resolution Establishing Repair Reserve Fund
Form 7-24 Secretary’s Affidavit of Posting of Notice of Public Hearing to Expend Monies from Repair Reserve Fund
Form 7-25 Resolution to Expend Monies from a Repair Reserve Fund (Emergency Expenditure)
Form 7-26 Resolution to Expend Monies from a Repair Reserve Fund
Form 7-27 Notice of Public Hearing to Expend Money from Repair Reserve Fund
Form 8-18 Request for Proposal – Routine Maintenance for Fire Fighting Vehicles
Form 28-6 Inter-Municipal Agreement – Small Vehicle Repair Services
Form 29-15 Resolution Endorsing Joint Consolidation Agreement
Form 29-16 Notice of Determination
With this new edition, the leading do-it-yourself fire district operating guide will continue to help you ensure proper administration without breaking the budget. Run efficiently, solve management problems, and save legal fees while meeting your district’s legal obligations.