Ensure Proper Administration Without Breaking the Budget
New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties. With more than 260 forms and resolutions, this helpful guide gives you quick answers to your day-to-day operating and legal questions.
OSHA requirements … Bond issuance regulations … Reserve fund rules … Election procedures and forms … Audits of fixed asset inventory … Random drug testing … Reimbursement of expenses … Budget preparation — any one of these requirements could cause you legal trouble. But who can afford to consult an attorney every time a legal question arises?
Here is a less expensive solution. New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties:
- Functions & Duties
- Alcohol & Drugs
- Service Awards
- Budget Preparation
- Bond Issues
- Public Bidding
- ADA Compliance
- Claims & Vouchers
- Record Keeping
- Volunteer Membership
- Motivation & Management
- Constitution & Bylaws
- Emergency Rescue & Relief
- Ambulance Service
- Public Relations
- Labor Relations
- Volunteers’ Benefits
- Paid Firefighters
- Fire Protection Districts
You may refer to this helpful guide for: (1) quick answers to your day-to-day operating and legal questions, and (2) forms and resolutions. Why incur high hourly legal billing rates? Turn to Fire District Officers’ Guide when you need help with:
- Officers’ functions and duties. Expenditure of funds, financial reporting, investment policy, duties of chief, code of ethics, financial disclosure.
- Formation and operation. Media notification, organizational meetings, election requirements, annual meeting conduct, executive sessions, conventions and conference attendance, disaster preparedness, training, mutual aid plan, SEQRA compliance, public relations, insurance, creation of districts.
- Personnel. Substance abuse policy, privacy considerations, ADA compliance, membership committee, hiring considerations, personnel records, union organizing, disciplinary procedures, benefits, Fair Labor Standards Act compliance, military leave.
- Financial. Spending limitation, exceptions, bond issues, bond anticipation notes, capital and other reserve funds, record keeping, audits.
- Contracts. Bidding requirements, installment purchase requirements, procurement policies and procedures, contract cancellation.
Save legal fees with more than 260 forms–all of which are easily accessible via an emailed zip file. Some forms include:
- Oaths of Office, Resolution for Defense and Indemnification of Fire District Officers, Sample Code of Ethics, Acknowledgment of Receipt of Code of Ethics, Annual Financial Disclosure
- Notification to Media of Organizational Meeting, Organizational Meeting Checklist, Notice of Annual Election, Resolution for the Use of Absentee Ballots, Notice of Permissive Referendum, Absentee Ballot, Application for Absentee Ballot
- Sample Investment Policy, Notice of Regular Meetings, Sample Rules and Regulations, Resolution for the Chief to Investigate, Resolution Authorizing Participation in Funerals
- Drug Policy Checklist, Sample Drug Policy, Reasonable Suspicion Testing
- Expenditures Worksheet, Estimated Revenues Worksheet, Summary of Expenditures, Summary of Estimated Revenues, Worksheet for Exception to Spending Limitations
- Resolution to Establish a Capital Reserve Fund for a Specific Object or Purpose, Suggested Resolution to Establish a Capital Reserve Fund for a Type of Equipment or Improvement
- Resolution Dealing with Procurement Policies, Second Sample of Procurement Policy Resolution, Notice to Bidders – Public Improvement, Notice to Bidders – Fire Apparatus, Quotations Register, Abstract of Audited Vouchers
- Public Access to Records, Application for Public Access to Records, Notice of Intention to Examine Public Employment Records, Itemized Voucher for Audit or Allowance of Claim Against District
- Resolution to Employ Paid Firefighters, Paid Officers, and a Paid Chief, Notice of Public Hearing
Administering a fire district continues to grow more difficult. This guide leads you step-by-step through the administrative pitfalls, and will help your fire district run efficiently, solve management problems, and meet its legal obligations.
REVISION 20 HIGHLIGHTS
The New York Fire District Officers’ Guide tells you how to remain in compliance while performing all your management duties. With more than 260 forms and resolutions, this helpful guide gives you quick answers to your day-to-day operating and legal questions.
THE 2017-18 EDITION ADDS:
Revisions to Chapter 5, which makes the operations of a fire district more understandable. Revised and new information in the chapter includes:
- Discussion regarding the disposal of fire district equipment and real property within the categories of waste, scrap, and surplus and how to determine those categories
- Discussion regarding the consumption of alcohol in the fire station
- Discussion of substance abuse testing of employees
Chapter 5A is now a primer for new fire district commissioners, secretaries, and treasurers. This primer follows the chapters of the New York state Fire District Officer’s Guide, and gives new fire district commissioners a general overview of the issues they may face as a fire district commissioner.
Discussion regarding the the New York Paid Family Leave Program in relation to fire districts – a must- read for districts with paid employees. (Chapter 22)
AND INCLUDES THESE NEW FORMS:
- Form 5-11 (Revised) Resolution to dispose of fire district real property –Value in excess of $100,000.00
- Form 5-14 (Revised) Resolution to dispose of fire district equipment as waste.
- Form 5-46 Resolution to dispose of fire district real property – Value less than $20,000
- Form 5-47 Resolution to dispose of fire district real property – Value between $20,000 and $100,000.00
- Form 5-48 Resolution to dispose of fire district equipment as scrap
- Form 5-49 Resolution to dispose of fire district equipment as surplus.
ABBREVIATED TABLE OF CONTENTS
Chapter 1. Fire District Officers
Chapter 2. Organizational and Monthly Meetings of the Board of Fire Commissioners
Chapter 3. Fire District Elections (Including Absentee Ballots)
Chapter 4. Functions and Duties of Treasurers and Secretaries
Chapter 5. Operations of Fire Districts
Chapter 5A. Primer for Newly-Elected Fire Commissioners
Chapter 5B. Service Award Program
Chapter 6. Budget Preparation
Chapter 7. Bond Issues, Bond Anticipation Notes, Revolving Loan Fund and Capital Reserve Funds
Chapter 8. Public Bidding and Contracts
Chapter 9. Americans With Disabilities Act of 1990 (ADA)
Chapter 10. Audit of Claims
Chapter 11. Access to Fire District Records and Record Keeping
Chapter 12. Volunteer Fire Departments
Chapter 13. Motivation and Management
Chapter 14. New York State Environmental Quality Review Act (SEQRA)
Chapter 15. Fire Police Squads, Emergency Relief Squads and Specialized Teams
Chapter 16. Ambulance Service
Chapter 17. Public Relations
Chapter 18. Labor Relations
Chapter 19. Disciplinary Procedures
Chapter 20. Insurance
Chapter 21. The Volunteer Firefighters’ Benefit Law
Chapter 22. Paid Firefighters
Chapter 23. Fire Protection Districts
Chapter 24. Village Fire Departments
Chapter 25. Foreign Fire Insurance Moneys—2% Money
Chapter 26. Establishment of Joint Fire Districts in Towns and Villages
Chapter 27. Emergency Response Plans
Chapter 28. Municipal Cooperative Agreements
Chapter 29. Consolidation and Dissolution of Fire Districts
ABOUT THE AUTHOR
In addition to authoring New York Fire District Officers’ Guide updates, Mr. DiRaddo practices municipal law in Western and Central New York and represents numerous fire districts and fire departments. These districts oversee full-paid, combination and all-volunteer fire departments.
Mr. DiRaddo is the monitor and a speaker at the Western New York Fire District Officers’ Association Mini Conference. As monitor and speaker at this conference for Fire District Commissioners in the Western New York area, timely legal and legislative issues affecting fire districts in New York State are discussed. He also speaks at the annual meeting of the Association of Fire District of the State of New York and is an instructor for the mandatory six-hour training for fire district commissioners.
Mr. DiRaddo is the former Town Attorney for the Town of Greece, a town of over 90,000 people, where he oversaw a staff of three attorneys and several outside law firms representing the town. He was responsible, like fire attorneys, for the legal representation of the town in all contract, litigation, and compliance matters.
Mr. DiRaddo is also a former Monroe County Legislator who represented an area comprising the northern part of the City of Rochester and the eastern part of the Town of Greece, and has also served eight years as Town of Greece Councilman.
In addition, Mr. DiRaddo is a former Town Justice. There he was responsible for the administration of justice within the town of Greece on all matters within the jurisdiction of the New York Town Courts. This included arraignment and preliminary hearing jurisdiction of all original felony matters, and trial jurisdiction of all misdemeanors, traffic violations, small claims, and local ordinance violations occurring within the town of Greece. He was also the Vice-President of the Monroe County Magistrates Association.
Mr. DiRaddo received his Juris Doctorate at the St. Louis University School of Law in St. Louis, Missouri. He received his Bachelor of Science Degree in Physics from the Saint John Fisher College in Rochester, New York.